Student Employee Onboarding Resources
Congratulations on your new position with NC State University! Below is a list of tasks all student employees must complete in order to begin work.
First Time Employees
Section 1 of the I-9 form should be completed on or before the employee’s first day of work. An email will be sent to the employee’s NCSU email address with instructions and log in information to complete section 1. The employee is then responsible for meeting with an I-9 user to present the appropriate documents and complete section 2 of the form. Section 2 of the I-9 must be completed within 3 business days of the start date.
The documents must be original and unexpired – we cannot accept photocopies, scans or faxes. You will also need to know your Social Security Number in order to complete the I-9.
** In support of the University’s current social distancing practices, the Onboarding Center is scheduling Zoom appointments to complete the I-9 process online. Please contact us at firstname.lastname@example.org or 919-513-1278 with date and time options. You will need a computer (not a mobile device) to complete the I-9 virtually. **
If you have previously worked for the University, please contact International Employment at email@example.com or the Onboarding Center at firstname.lastname@example.org to determine if a new I-9 is needed.
At NC State University, we have two services that provide an additional layer of protection to our most vital campus resources.
• Google 2-Step protects your Google services; e.g., email, files stored in Google Drive.
• Duo protects services that you log in to using with Shibboleth authentication.
Go to the Google 2-Step and Duo enrollment page to complete this process. Two-factor enrollment is required to be completed within 30 days.
All student employees are required to complete the Certification of Temporary Employment Terms form. Complete and return the form to your department’s HR representative.
All employees are required to enroll in Direct Deposit. Bank account information is entered electronically via the MyPack Portal.
1. Log into MyPack Portal
2. Click on Employee Self Service > Payroll and Compensation > Direct Deposit
3. Click “Add Account” (if only one account is entered, delete the second row) and select Checking or Savings as the Account type (up to three accounts can be entered but one must be designated to receive the Balance)
4. Type in the Routing Number (9-digits) and Account Number and select Balance as the deposit type (if only entering one account)
5. Click Next > Submit > Ok
The W4 and NC4 tax forms should be filled out electronically via the MyPack Portal from Employee Self Service > Payroll and Compensation > NC4/W4 tax data.
Both the federal and state tax forms are defaulted to a marital status of Single and 0 allowances. If you would like to change this click on “Submit New Federal Tax Withholding Allowance Certificate (W-4)” and “Submit New State of North Carolina Tax Withholding Information”. If you would like to file as “Single” and “0” allowances no action is needed.
Foreign National Student Employees do not have access to update the Tax Data panel. Schedule an appointment with the International Compensation & Taxation office to ensure taxes are charged correctly based on your work authorization and country of origin treaty agreements. Appointments can be scheduled online via the ICT Calendar or by emailing email@example.com
If you would like to receive your W-2 electronically, click on Employee Self Service > Payroll and Compensation > W2/W2c Consent and follow the prompts. Your W-2 form will be uploaded in the MyPack Portal as a PDF at the end of January for any time worked the previous calendar year.
To access the Information Security Acknowledgement (ISA) form, log in to the MyPack Portal and click on Personal Details > Information Security Acknowledgment Form. Read the form and click the “I agree” box at the bottom of the form.
The NC State Safety Orientation Checklist provides an overview of health, safety and security topics for NC State employees and volunteers. This checklist must be completed and reviewed with all new employees and volunteers with their manager, prior to beginning activities on campus. Click here to access the checklist.
All student employees are required to track their hours using WolfTime.
You may clock in and out via the WolfTime tab in MyPack Portal (using a computer or smart device) or using a departmental wall clock. Additional information is available via the following link for WolfTime Training Resources and Videos using the following breadcrumbs: Informational Videos > Non-Exempt Employees > Time.
Student employees are paid on a bi-weekly basis. Click the Bi-Weekly Payroll Schedule for more details.
Please check with your department/supervisor to determine if any department specific trainings are required for your position.
International students can reference Office of International Services for additional information on topics such as obtaining a Social Security Number and guidelines surrounding employment with the university.