Incoming Employees with Prior State of NC Service
PRIOR STATE SERVICE IS DEFINED AS: 1) The previous employment was with an applicable state employer AND 2) The previous position was one in which contributions were made to the State Retirement System (TSERS) or the UNC Optional Retirement Program (ORP).
ALL INCOMING EMPLOYEES WITH QUALIFYING PRIOR STATE SERVICE SHOULD COMPLETE THE FOLLOWING 3 STEPS:
Complete the Prior State Service Submission Form
This notifies Human Resources Information Management (HRIM) of your information and they will send a request to your most recent state employer to confirm your total years of service and transfer any eligible leave. You will receive notification once the request has been processed. Depending on the policies of your previous employer, total state service verification can take 2-3 weeks to process. If you have questions about the verification process, reach out to hrimrecords@ncsu.edu OR 919-515-7929.
Submit a case through HRNow to request the transfer of your benefits and retirement.
When completing the form, select Other in the “Topic” field and include something similar to the following in the “How can we help you?” field:
I am transferring to NC State on (date) and previously worked at (include prior agency). The last day I worked at the previous agency was (include date here).
A member of the benefits team will reach out to you for further information to process your request. Please update your case in HRNow with any additional questions you may have after submission.
Enrollment within the enrollment deadlines. Review plan options and enrollment processes below.
Contact UHR Benefits with any questions at hrsbenefits@ncsu.edu or 919-515-2151.
Health and NCFlex Benefits
| 31 days or MORE break in service | 30 days or LESS break in service | |
| State Health Plan | Enroll within 30 days from hire/start date. Online Benefits Orientation
Coverage selected does not have to match previous coverage. |
Enroll within 30 days from hire/start date. Online Benefits Orientation
Coverage selected does not have to match previous coverage. |
| Post Doc Health Insurance | Enroll within 30 days from hire/start date. | Enroll within 30 days from hire/start date. |
| NCFLEX PLANS:
Dental, Vision, Cancer Plan, Critical Illness, Accident Plan |
Enroll within 30 days from hire/start date. Online Benefits Orientation
Coverage selected does not have to match previous coverage. |
Submit a case through HRNow with the following information to have coverage transferred.
All benefits are transferred and employees cannot make coverage changes. Flex Spending Account balances are transferred. |
| MetLife Life Insurance
|
These are NC State University specific plans.
Enroll within 30 days from hire/start date. Online Benefits Orientation |
These are NC State University specific plans.
Enroll within 30 days from hire/start date. Online Benefits Orientation |
Retirement and Disability
The incoming employee should submit a case through HRNow to initiate discussion on options related to retirement and disability selection choices. Guidelines state that employees must remain in their chosen mandatory retirement plan if the account is intact and they were ever given the choice between the two plans.
| 31 days or MORE break in service | 30 days or LESS break in service | |
| Teachers’ and State Employees’ Retirement System (TSERS)
|
Action needed:
|
Action needed:
|
Leave
The HR Information Management (HRIM) team will use the information submitted on the Prior State Service Submission Form to reach out to the most recent state agency to have any applicable leave balances transferred. HRIM will notify the employee and the department HR representative upon completion. This process may take up to 2-3 weeks from date of hire.
| Transfer from other agencies? | Eligibility | |
| Annual Leave (SHRA, EHRA) | SHRA: Yes.
Note: While NC State will accept the transfer of leave, not all state and local agencies will transfer leave to us, so be sure to check with your current agency to determine options. OSHR Vacation Policy Refer to the Leave Transferable chart on page 5 EHRA: NC State may accept the transfer of partial or full accrued annual leave at the discretion of the Chancellor or designee. This applies to any leave from a UNC constituent institution, the UNC System, State of North Carolina agency or local North Carolina government agency as designated by OSHR. Section 8.2.2 of EHRA policy 05.15.01. Note: Some state of NC agencies do not pay out annual leave to separating EHRA employees so be sure to check with your current agency to determine payout options. |
SHRA, EHRA (not including 9 month Faculty)
Eligibility is determined by your SHRA/EHRA status at your outgoing and incoming employer. |
| Post Doc Annual & Sick Leave | NC State does not accept the transfer of annual or sick leave for any incoming Post Doc employees. | Post Docs |
| Sick Leave | If transferring directly from another state agency or returning within five years from any type of separation, the ending balance with the previous agency is eligible to transfer.
|
SHRA, EHRA (9 month faculty do not earn Sick Leave) |
| Adverse Weather
|
No | SHRA, EHRA, Post Docs |
| Bonus Leave
|
If employee is transferring directly from another state agency, leave balances are eligible to transfer. | SHRA, EHRA, (Post Doc employees and 9 month faculty do not earn bonus or special bonus leave) |
SHRA Probationary Period/Career Status
| Status at previous agency | 31 days or MORE break in service | 30 days or LESS break in service |
| Probationary Status | Probationary period of 12 months required. | Probationary status will follow the employee to the new position with NC State to serve out the remainder of the probationary period. Ex: If completed 7 months at previous agency, will serve 5 months at NC State. |
| Career Status | Probationary period of 12 months required. | Transfer into position with NC State at a Career Status. |
Payroll Schedule
All faculty, staff and PostDocs are paid 1/12th of their annual salary on the last business day of the month. Refer to the Monthly Payroll Schedule for a list of paydays.