Incoming Employees with Prior State of NC Service

ALL INCOMING EMPLOYEES WITH PRIOR STATE SERVICE SHOULD:

  1. For employees that have previous qualifying total state service, complete the Prior State Service Submission Form to notify Human Resources Information Management (HRIM). Once this information is submitted, HRIM will send a request to your most recent state employer to confirm your total years of service and transfer any eligible leave. You will receive notification once the request has been processed. Depending on the policies of your previous employer total state service verification can take 2-3 weeks to process. If you have questions about the verification process, reach out to hrimrecords@ncsu.edu.
  2. Contact their BENEFITS CONSULTANT to discuss their individual circumstances related to retirement and benefits.
  3. Enroll for coverage within designated enrollment periods.

PRIOR STATE SERVICE IS DEFINED AS:    1) The previous employment was with an applicable state employer AND  2) The previous position was one in which contributions were made to the State Retirement System (TSERS) or the UNC Optional Retirement Program (ORP).

Health and NCFlex Benefits

31 days or MORE break in service 30 days or LESS break in service
State Health Plan Enroll within 30 days from hire/start date. Online Benefits Orientation

Coverage selected does not have to match previous coverage.

Enroll within 30 days from hire/start date. Online Benefits Orientation

Coverage selected does not have to match previous coverage.

Post Doc Health Insurance Enroll within 30 days from hire/start date. Enroll within 30 days from hire/start date.
NCFLEX PLANS:

Dental, VisionCancer PlanCritical Illness, Accident Plan

Accidental Death and Dismemberment

Healthcare Flex Spending

Dependent Day Care Flex Spending

Enroll within 30 days from hire/start date. Online Benefits Orientation

Coverage selected does not have to match previous coverage.

Contact Benefits Consultant with the following information to have coverage transferred.

  • Prior State employer.
  • Last day worked.
  • First day of employment with NC State University.
  • NC State University 9-digit employee number (if known).

All benefits are transferred and employees cannot make coverage changes.

Flex Spending Account balances are transferred.

MetLife Life Insurance

Hyatt Legal Plan

These are NC State University specific plans.

Enroll within 30 days from hire/start date. Online Benefits Orientation

These are NC State University specific plans.

Enroll within 30 days from hire/start date. Online Benefits Orientation

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Retirement and Disability

The incoming employee should reach out to their Benefits Consultant to discuss options related to retirement and disability selection choices.  Guidelines state that employees must remain in their chosen mandatory retirement plan if the account is intact and they were ever given the choice between the two plans.  If the incoming employee is unsure about their options, they should reach out to their Benefits Consultant to discuss. 

31 days or MORE break in service 30 days or LESS break in service
Teachers’ and State Employees’ Retirement System (TSERS)

UNC Optional Retirement Program (ORP)

Supplemental Disability

State Provided Disability Plans

Action needed:

  1. Contact Benefits Consultant
  2. Enroll within 60 days from hire/start date.
Action needed:

  1. Contact Benefits Consultant
  2. Enroll within 60 days from hire/start date.

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Leave

The HR Information Management (HRIM) team will use the information submitted on the Prior State Service Submission Form to reach out to the most recent state agency to have any applicable leave balances transferred.   HRIM will notify the employee and the department HR representative upon completion.  This process may take up to 2-3 weeks from date of hire.

Transfer from other agencies? Eligibility
Annual Leave (SHRA, EHRA) SHRA:  Yes.

Note: While NC State will accept the transfer of leave, not all state and local agencies will transfer leave to us, so be sure to check with your current agency to determine options.

OSHR Vacation Policy   Refer to the Leave Transferable chart on page 5

 

EHRA: NC State may accept the transfer of partial or full accrued annual leave at the discretion of the Chancellor or designee.  This applies to any leave from a UNC constituent institution, the UNC System, State of North Carolina agency or local North Carolina government agency as designated by OSHR. Section 8.2.2 of EHRA policy 05.15.01. 

Note:  Some state of NC agencies do not pay out annual leave to separating EHRA employees so be sure to check with your current agency to determine payout options.

SHRA, EHRA (not including 9 month Faculty)

Eligibility is determined by your SHRA/EHRA status at your outgoing and incoming employer.

Post Doc Annual & Sick Leave NC State does not accept the transfer of annual or sick leave for any incoming Post Doc employees. Post Docs
Sick Leave If transferring directly from another state agency or returning within five years from any type of separation, the ending balance with the previous agency is eligible to transfer.

OSHR Sick Leave Policy

SHRA, EHRA (9 month faculty do not earn Sick Leave)
Adverse Weather

Civil Leave

 No  SHRA, EHRA, Post Docs
Bonus Leave

Special Bonus Leave

Community Service, Literacy & Tutoring/Mentoring Leave

If employee is transferring directly from another state agency, leave balances are eligible to transfer. SHRA, EHRA, (Post Doc employees and 9 month faculty do not earn bonus or special bonus leave)

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SHRA Probationary Period/Career Status

Status at previous agency 31 days or MORE break in service 30 days or LESS break in service
Probationary Status Probationary period of 12 months required. Probationary status will follow the employee to the new position with NC State to serve out the remainder of the probationary period.  Ex:  If completed 7 months at previous agency, will serve 5 months at NC State.
Career Status Probationary period of 12 months required. Transfer into position with NC State at a Career Status.

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Payroll Schedule

All faculty, staff and PostDocs are paid 1/12th of their annual salary on the last business day of the month.   Refer to the Monthly Payroll Schedule for  a list of paydays.

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