Offboarding Benefits
Leaving NC State Employment
Health and NCFLEX Benefits
Flexible Spending Plans
Retirement Plans
Mandatory Retirement Plans
Medicare and Retiree Health Insurance
State Health Plans For Medicare Retirees or contact your Benefits Consultant for more information.
Age 65+ and not going immediately to a new employer sponsored plan?
* Special note related to retiree medical coverage
If you were hired on or before December 31, 2020, leave employment and receive a refund on retirement contributions (withdraw, transfer, or roll over your entire account) and are hired back after January 1, 2021, you will no longer be eligible for retiree medical coverage provided by the State Health Plan.
If you leave your contributions with the retirement plan, you will maintain your retiree medical coverage.
Phased Retirement Program
If exiting the Phased Retirement, please contact Britt Moose at 919-513-3748 or sbmoose@ncsu.edu.
Voluntary Supplemental Plans
On termination of employment, contributions to supplemental retirement plans are no longer permitted; however, if similar plans are offered by other employers it is possible in some cases, that contributions may be resumed with the new employer’s plan. Contact the supplemental retirement plan to inquire further.
Leave Balances
IMPORTANT NOTES:
- Once the HR department enters the separation action into the HR System, employees may see their leave balances change to “0” in WolfTime in preparation for any leave transfers or payouts. Leave balances can still be viewed by using the “forecasted balances” option within WolfTime. Video instructions on how to view forecasted balances.
- If transferring to another state agency, it is critical that employees let their HR representative know so that their service time and leave balances are transferred accordingly. Failure to notify the HR Representative will result in an inaccurate payout and loss of leave transferred to the new agency. More Info.
| Payout/deductions | Transferable to other state agency | Eligibility | Action Needed/Contact Info | |
|---|---|---|---|---|
| Annual Leave (SHRA, EHRA) | SHRA: Accumulated annual leave will be paid in a lump sum the month after termination. Leave for retirees will be paid out in the month of retirement. However, payment for accumulated leave must not exceed 240 hours. This maximum amount may be lower based on FTE and appointment length. EHRA: Accumulated annual leave will be paid in a lump sum the month after termination. Leave for retirees will be paid out in the month of retirement. However, payment for accumulated leave must not exceed 240 hours. This maximum amount may be lower based on FTE and appointment length *See below for employees employed 24 months or less | Based on the receiving agency’s rules. | SHRA, EHRA (9 month faculty do not earn Annual Leave) | Ensure all time and leave is approved in WolfTime before the termination date and verify the “forecasted balances“. Leave beyond 240 hours will not be paid but can be donated to the shared leave program PRIOR to termination date. Contact your Benefits Consultant for more information. If last active day is 12/31, annual leave above 240 will rollover into sick leave balances. Leave payouts occur in the payroll in the month following the last day worked. For example, the last day worked is July 5. The leave payouts will occur in the August 31 payroll. Retirement deductions will be withheld from leave payouts in the amount of 6%. Retirees are paid out leave in the month in which they retire. For example, someone who retires on August 1 would receive a leave payout on August 31. |
| Post Doc Annual Leave | Unused annual leave will not be paid out when the postdoc appointment ends and will not be converted or carried forward if the postdoc subsequently accepts a regular EHRA or SHRA position at NC State University. | No | Post Doc | No action is required |
| Sick Leave | Not paid out upon separation. Will be reinstated if employee returns within 5 years to a State of North Carolina agency or UNC System school. | Based on the receiving agency’s rules. | SHRA, EHRA (9 month faculty do not earn Sick Leave) | Ensure all time and leave is approved in WolfTime before the termination date and verify the “forecasted balances“. |
| Adverse Weather | Outstanding balances due will be deducted from final leave payout or salary payment. | No | SHRA, EHRA, Post Docs | Ensure all time and leave is approved in WolfTime before the termination date and verify the “forecasted balances“. |
| Bonus Leave | Bonus Leave balances will be paid out in addition to regular Annual Leave the month after termination. Leave for retirees will be paid out in the month of retirement. Bonus Leave may be applied to negative leave balances. | Based on the receiving agency’s rules. | SHRA, EHRA, (Post Doc employees and 9 month faculty do not earn bonus leave) | Ensure all time and leave is approved in WolfTime before the termination date and verify the “forecasted balances“. Retirement deductions will be withheld from leave payouts in the amount of 6%. |
| 2017 & 2018 Special Bonus Leave | Not paid out upon separation. *2018 Special Leave Offsetting Provision | Based on the receiving agency’s rules. | SHRA, EHRA, Post Docs | Ensure all time and leave is approved in WolfTime before the termination date and verify the “forecasted balances“. |
| Civil Leave | Not paid out upon separation. | Based on the receiving agency’s rules. | SHRA, EHRA, Post Docs | Ensure all time and leave is approved in WolfTime before the termination date and verify the “forecasted balances“. |
| Community Service, Literacy & Tutoring/Mentoring Leave | Not paid out upon separation. | Based on the receiving agency’s rules. | SHRA, EHRA, Post Docs | Ensure all time and leave is approved in WolfTime before the termination date and verify the “forecasted balances“. |
*EHRA Employees of 24 months or less
The amount paid to an EHRA employee who has been employed an aggregate of 24 months or less in SHRA or EHRA positions by one or more State or local governmental agencies is equal to one day for each month worked less the number of days of annual leave taken during the employment period. POL 05.15.01
Other Benefits
Bright Horizons
An employee of NC State University who has a child in a Bright Horizon Child Care Center who leaves NC State may continue enrollment at the center for the child(ren) but must pay a community tuition rate.
Tuition Waiver
A participating employee who does not continue in an eligible employment status throughout the entire semester during which the tuition waiver has been requested, and —
- Who wishes nonetheless to continue their course enrollment, will become responsible for the full amount of the in-state or out-of-state tuition and fees for the total number of credit hours, which will be charged to the student’s/employee’s account, OR
- Who withdraws from their course enrollment immediately coincident with the discontinuation of their eligible employment status, will not be held responsible for the tuition and fees.